Parker Tracking System (PTS) provides several convenient options for storing and retrieving attachments. This document will provide information for the most commonly used options for working with attachments.

What is an Attachment?

PTS provides users with the ability to attach a multitude of files and file types to any given PTS record, or even multiple records at once (see Mass Maintenance). Attachments may include but are not limited to the following types:

Image Files (.jpeg, .tiff, .eps, .png)
Office Documents (.xls, .doc, .PPT, etc.)
Adobe Acrobat files (.pdf)
Movie Files (.mov, .mp4, .m4v)

The number of attachments per record is not currently limited, however there is a file size limit per individual attachment of 25MB. This limit policy will continue to be evaluated.

Attachments can generally be defined as falling into one of the following categories:

One to One: These attachments are generally specific to a given asset and provide information only relevant to one specific PTS record. Examples could include pressure tests, customer certifications, or as-built prints.
One to Several: These attachments are associated with several specific PTS records. Examples could include material certifications, batch/lot documents, multi-asset test records, etc.
One to Many: These attachments are generic in nature and could apply to a large population of PTS records. These could be associated with a product series or part number or some other large segment of records. Examples could include brochures, installation guides, etc.

Attachment Security

Attachments that are part of a PTS asset record are defined as one of two (2) security types.

Public: These attachments are made available to any registered PTS user, including mobile users.
1. Best for: Brochures, service guides, parts lists, or certifications that need to be accessible on-demand and without restriction
Private: These attachments can only be viewed by the record “Originator” or any account with whom the originator “affiliates”, or transfers the record to.
1. Best for: Engineering prints, detailed BOM documentation, fee-based documents

Adding Attachments to Your Record

There are currently two standard processes for adding an attachment to a record.

Single Record Attachments: This process is designed to support adding one or more attachments (public or private) to a single PTS record. This process can be done at any time during record creation or after a record has already been created.
Multi-Record Attachments: This process is designed to support adding one or more attachments (public or private) to multiple PTS records at one time. This process can only be done from the “Maintain” function of PTS Pro (see image below). Using the Pro “Maintain” feature to attach a file can only be done after a record has been created and is part of the users managed assets library.

Browser not supported